Glamping Solutions for Festival Organisers

Create Premium Festival Experiences—Luxury Glamping for Attendees, VIPs & Your Crew

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More Than 1,000 Tents, Unlimited Possibilities — Festival Accommodation Done Right

Festival organisers need more than just tents — they need a large-scale accommodation partner who can deliver hundreds of units on time, operate seamlessly behind the scenes, and improve the guest experience. When accommodation is reliable, profitable, and premium, it unlocks new revenue streams, happier crews, and a festival that runs smoother than ever.

Services Overview

  • Inside a tent, a bed with yellow blanket, pillows, and folded towels, with nightstands on each side and greenery outside.

    Attendee Glamping

    Pre-pitched Waterproof luxury tents

    Furnished interiors (beds, lighting, storage)

    Multiple tier options (Empty/Basic/Classic/Luxury)

  • Interior of a luxurious tent with three beds, decorative pillows, rolled towels, a small table with chairs, a clothing rack, and windows, all under a red patterned tent ceiling.

    VIP & Hospitality Areas

    Exclusive glamping villages

    Enhanced amenities

    Private facilities

    Branding opportunities

  • A cozy bedroom inside a yellow tent with intricate black and red patterns on the walls and ceiling. The bed has a black metal frame, white linens, two decorative pillows, and two rolled towels on top. There are small wooden side tables with lanterns on each side of the bed, and a patterned carpet covers the floor.

    Artist & Crew Accommodation

    Backstage camping solutions

    Green room tents

    Secure, private areas

    Quick access to stages

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  • We arrive with the right lead time for your festival's scale—whether that's a few days or a full week before gates open—to install everything perfectly. Our team calculates accurate setup and breakdown schedules based on your site size and unit count, then handles the breakdown after your event ends, leaving you with zero logistical headaches.

  • We don't just set up and disappear. Our on-call crew will perform daily checks, handles repairs, and keeps every tent in pristine condition so your guests enjoy a flawless experience for the duration of your event

  • We manage the entire check-in process for your glamping guests—verifying bookings, handing over keys, explaining amenities, and answering questions—so your main festival staff can focus on the bigger picture.

Full Site Management

Website & E-Commerce Management

Shopping cart icon with a green checkmark.

Take the booking administration off your plate entirely. We'll create a dedicated glamping booking page for your festival and manage all reservations, payments, and customer communications—giving your attendees a seamless purchase experience while you receive guaranteed revenue without the operational burden.

Festivals we work with

  • Colorful circular logo for the Glastonbury Festival of Contemporary Performing Arts featuring silhouettes of people around the circle with rainbow stripes and vibrant text.
  • Colorful, abstract digital artwork with sharp, jagged shapes and vibrant colors forming a stylized animal head and the text 'Your Cool Pets' at the bottom.
  • Illustration of a sign reading 'Kendal Calling' surrounded by fireworks, colorful tent, a sunflower, and multiple speakers.
  • Grumpy cartoon dog with blue eyes and sharp teeth, with the word 'DOWNLOAD' written below.
  • Logo for Buckle & Boots Country Festival in Manchester, UK, with decorative text and British flag element.
  • White text on a black background reading 'Leeds'. The text is stylized with a modern font, and the word 'LEEDS' is highlighted in purple.
  • A cartoon sunflower with a smiling face, wearing peace sign glasses and making peace signs with both hands. The sunflower has pink petals with white hearts, blue peace signs, and pink peace signs, with the word "BLOVE" in pink heart-shaped letters at the bottom.
  • Logo for the LindiFarne Festival featuring stylized tribal motifs in orange and black with the festival name in bold orange letters.
  • V-F-M logo in black and white with an oval shape.
  • Logo for the Latitude Festival with black text and a diamond-shaped outline in yellow and orange.
  • Pink text spelling 'MOOVIN' with black shadow and white clouds in the background, along with a stylized white geometric dog face in the center.
  • Logo for the Craggie By The Creek Festival of Irish & Country Music, featuring the name written in bold stylized font with a cabin, pine trees, and smoke in the background.
  • Stylized colorful illustration promoting Rode Hall 2026 event with various abstract and tribal-like figures, a lion face in a central circle, a pink drum, and a person in a striped shirt pushing a wagon.
  • Logo for Firevolt Rock Festival at Stockport, Greater Manchester.
  • Silhouette of two rocks inside a circle with bold text 'Race to the Stones' beside it.

Our Work: Kendal Calling

Kendal Calling, one of the UK's premier family-friendly festivals, needed a large-scale glamping operation that could handle 800+ structures across multiple accommodation types, withstand the notorious Lake District weather, and be installed and removed within tight timelines to allow our team to service other major festivals immediately after.

Row of tents set up on grassy field, with the central tent open showing a cozy interior with two beds and a nightstand, overcast sky and trees in the background.

The Solution

We delivered a complete glamping village featuring:

  • 800+ luxury structures including yurts, airdomes, bell tents, touaregs, and bedouins

  • Premium facilities with reception areas and pamper parlours

  • Dedicated crew camping for festival staff and artists

  • Full site management from setup to breakdown

Inside a luxurious glamping tent with a bed featuring white linens, two red pillows, a striped blanket, and rolled white towels. There are small wooden side tables with candles on each side and rolled towels in the foreground.

Why It Worked

Our experience with large-scale festival operations meant we could handle the complexity of multiple accommodation types, unpredictable weather, and tight turnaround times. The result? Happy guests, a stress-free experience for organizers, and proven capability to deliver at scale even in the UK's most challenging festival conditions.

The Results

Sold out months in advance - glamping tickets snapped up around lineup announcement, the year before the festival

  1. 2-week rapid installation - entire site built on schedule despite scale

  2. Weatherproof performance - all structures withstood heavy Lake District rain and particularly severe winds

  3. High guest satisfaction - overwhelmingly positive feedback despite challenging weather conditions

  4. Seamless logistics - complete breakdown and transport to our next festival (Boomtown) within 2 weeks, with zero delays

Close-up of a colorful, floral-patterned canopy and tent at an outdoor event, overcast sky.

Turn Your Glamping Village into a Branded Experience

Camp tent with floral canopy on a grassy field, with trees and blue sky in the background.

With our innovative new airdome design tents (featured on the right), you can now transform your glamping area into a powerful branding asset. Picture your festival logo or sponsor branding printed across the outer shells—creating a visually stunning, cohesive glamping village that reinforces your brand identity and delivers extra value to your advertising partners. It's not just accommodation; it's an immersive brand experience that looks incredible in photos and gives sponsors prime visibility throughout your event.

Inside a beige camping tent with two beds, each with striped pillows and rolled towels, a small side table with lantern and decorative items, and a black-and-white rug on the floor, surrounded by green grass.

We offer Phone charging solutions with our deluxe packages

Inside a large, beige camping tent with two single beds, each with a white towel, a rolled towel, and a patterned pillow. Between the beds are two small wooden tables, and on the floor is a striped rug.

Eliminate the hassle and expense of hiring separate power suppliers. Our solar battery systems mean we bring our own sustainable power source, giving you one less vendor to coordinate and reducing your festival's infrastructure costs and carbon footprint.

Deluxe Guest Packages Upgrade your glamping offering with in-tent phone charging ports powered by our solar batteries. Modern festival-goers expect to stay connected—offer them the convenience of charging their devices without queuing at communal charging stations. It's a simple upgrade that commands premium pricing and keeps guests happy.

Pamper Parlours with Full Power Our solar-powered pamper parlours provide electricity for hair dryers, straighteners, and phone charging—giving your guests a proper getting-ready space that feels like a festival luxury.

A row of beige canvas tents with flaps, set up on grassy ground outdoors, with an overcast sky in the background.
Interior of a large beige camping tent with two beds, each with folded towels, on a grassy field with trees in the background.
A row of white military-style tents on grassy field with some people and trees in the background under cloudy sky.
Inside a beige canvas tent on a grassy field, with a bed and pillows visible, surrounded by other similar tents, and trees in the background.
Multiple white tents set up in a grassy field with trees in the background on a cloudy day.
A cozy bedroom with yellow curtains decorated with colorful patterns, and red pillows with white polka dots on a bed with white linens and rolled towels.
A row of beige and green canvas tents set up on a grassy field with trees and cloudy sky in the background.
Camp tent with floral design and windows, set up in a grassy area with trees and a cloudy sky in the background.
Multiple tents with floral patterns set up on grassy field under cloudy sky.

FAQs

How far in advance should we book?

For the best availability and planning time, we recommend at least booking 12 months in advance, particularly for larger festivals or events during peak summer season. Our most popular dates fill up quickly—festivals like Kendal Calling secure their glamping the year before, often as soon as lineups are announced.

Running a smaller festival Don't worry—we understand that timelines can be tight. We always do our best to accommodate late bookings where possible, and we may still have capacity to fit you into our schedule. Get in touch as soon as possible and we'll work with you to find a solution. The earlier you reach out, the more options we'll have available

How long does setup take?

It depends on your scale—and we calculate accurate timelines based on your specific needs.

For larger festivals like Kendal Calling with 800+ structures, we typically need around 2 weeks for setup and 2 weeks for breakdown. This ensures every tent is perfectly positioned, fully furnished, and quality-checked before your guests arrive.

For smaller festivals with around 100 structures, setup and breakdown usually takes 3-4 days each—quick, efficient, and seamless.

During your initial consultation, we'll provide an exact timeline based on your festival size, site layout, and accommodation types. We factor in contingency time too, so you can count on us being ready when your gates open, and gone when you need us to be.

Can we handle multiple sites/stages?

Absolutely. We regularly manage multiple glamping villages within the same festival grounds—something we've proven at major events like Glastonbury, Download, and Kendal Calling.

Our approach uses dedicated teams working simultaneously across different areas of your site, ensuring each glamping zone is built and maintained to the same high standard without delays. Whether you need separate areas for general glamping, VIP sections, and crew accommodation, or distinct villages near different stages, we have the experience and crew capacity to deliver seamlessly across your entire festival footprint..

What if weather is bad?

We're built for British weather. Our teams are highly experienced in working through rain, wind, and challenging conditions—it's part of festival life in the UK. All our structures are designed and tested to withstand typical British weather, including the heavy rain and strong winds common at outdoor events.

When we pause operations: We only stop work for genuine safety concerns—specifically during thunder and lightning storms or extreme wind events that would require festival grounds to be temporarily shut down anyway. On rare occasions (and we mean rare for the UK), extreme heat may require short work breaks for crew safety, but this virtually never impacts your schedule.

Get in touch.

To discuss how we can support your business needs, please complete the form below and our team will respond within [timeframe]. For direct inquiries, our contact details are listed below.

Row of white tents set up on a grassy field with trees in the background and overcast sky.

Email: Info@thecanvasco.co.uk

Phone:01625 783010